Once you have uploaded your session admin list and configured your scanner templates, the final step in the process would be to send an email to all session admins with their access credentials to the Noodle Live Scanning Application.
The app will be used onsite to check attendees in / out of sessions and view real-time analytics.
The App Access Email configuration, as well as the actual process of sending the email in bulk to all session admins is managed under the "Scanning Admins Management" section in the platform.
To access the page, click the "Scanning Admins Management" button found under the Email Management module on the left-hand side of the screen.
Configure the App Access Email
As a first step, you will need to configure the email template you will be sending to all session admins with their Scanning App login credentials.
1. You can define a Sender Name in the "Email From" field.
Please note that all emails generated in the Noodle Live Portal will always be sent from the following Noodle-domain email address: [email protected] and on behalf of the Sender you specify in the "Email From" field.
2. Update the Subject Line of the email - you can also use the already available default one.
3. A default Email Body will already be available for use. You can decide whether you would like to further customise the email template or directly use the default version.
You can use plain text or HTML code to design the email template.
To personalise the email body or subject line, you can also use the dynamic variable fields available on the page - just copy and paste the variable you would like to use.
When you are designing your email template, please make sure to input the dynamic variables for the App Store / Google Play application download links, as well as the unique login credentials for session admins.
App Store Link: {$ios_download_link}
Google Play Link: {$android_download_link}
App Login Credentials: {$username} / {$password}
4. Confirm whether you would like all newly added session scanning admins to automatically receive a similar e-mail as well by checking or not checking the box immediately below the Email Body.
5. Once you have designed your email template, click on the "Save & Preview" button available on the right hand side of the page.
This will generate a preview of the email on the right hand side of the page under the "Preview" section.
You can also use the "Send a Test Email" option at the bottom of the page to send a test email to yourself or a team member to preview the email directly in your inbox.
Just populate an email in the field and click the green "Send" button.
Once you are happy with your email template, you can proceed to sending it to the list of available admins.
Send the App Access Email
To send the email to all or selected admins, just click the "Select Admins" button at the bottom of the page, below the "Preview" section.
A new pop-up window will open prompting you to select your recipient list.
Select all the admins you would like to send the App Access email to and click on "Send to Selection" at the bottom of the page.
You can use the Search box on the page to easily find Session Admins in the list and select them upon filtering.
The email will be sent to all your selected recipients and a success message will be displayed at the top of the page.
At the bottom of the page, under the dedicated "History" section, you can also view at any stage the email logs displaying the list of session admins who have been sent an App Access Email, when and by whom.
