--- title: 📄Import Scanning Admins description: Importing your session scanning admins in bulk --- [Skip to content](https://help.noodlelive.com/import-scanning-admins-noodle-live-help-center#main-content) [Contact Support](https://help.noodlelive.com/kb-tickets/new?hsLang=en-gb) ![nl-kb-1](https://help.noodlelive.com/hs-fs/hubfs/nl-kb-1.png?width=240&height=30&name=nl-kb-1.png) Open main navigation Close main navigation - [Contact Support](https://help.noodlelive.com/kb-tickets/new) - [Go to Noodle Portal](https://portal.noodlelive.com/) [Go to Noodle Portal](https://portal.noodlelive.com/) How can we help you? - There are no suggestions because the search field is empty. 1. [Noodle Live | Help Center](https://help.noodlelive.com/?hsLang=en-gb) 2. [Session Scanning](https://help.noodlelive.com/session-scanning?hsLang=en-gb) 3. [Managing Session Admins](https://help.noodlelive.com/session-scanning?hsLang=en-gb#managing-session-admins) # 📄Import Scanning Admins ### 📄Import Scanning Admins **Scanning Admins** are dedicated session scanning operators - they are granted permission to scan attendees in / out of specific sessions during the event. **Scanning Admins** will use the Noodle Live Scanning App to check attendees in / out of sessions. Once you have uploaded your [session list](https://147525920.hs-sites-eu1.com/knowledge-base/import-sessions-locations-noodle-live-help-center?hsLang=en-gb) and configured your [session scanning templates](https://help.noodlelive.com/en/collections/5866293-session-scanning-setup?hsLang=en-gb), it is time to upload your designated Scanning Admins list. You can create new or edit existing Scanning Admins under the "**Scanning Admins**" section of the platform available under the **Session Scanning** module. [![](https://help.noodlelive.com/hubfs/Knowledge%20Base%20Import/Screenshot+2024-01-26+180313.png)](https://downloads.intercomcdn.com/i/o/944882792/9620f5541ec3146e9723ff8a/Screenshot+2024-01-26+180313.png?expires=1774458900&signature=e0a6eb3badf123c87ac0d8abd64765dbc11cc641c472fd1c928f03d313b7b391&req=fSQjHsF8mohdFb4f3HP0gDM4JY8NGBBxBPNK5aQX1xNQhNp8LGw4c6g%2B7igX%0AAqttFemkd%2Fs%2BWmFofQ%3D%3D%0A)   The page is separated into 3 sections: - **Quick Actions** - provides quick access to available scanning admins related actions. - **Session Admins Imports** - displays a collapsible list of all imports of admins lists. - **Session Scanning Admins Lists** - displays a list of all already added scanning admins with their details, as well as the options to manually edit their information, change their password, see a QR code containing their log in credentials, or delete the entry. [![](https://help.noodlelive.com/hubfs/Knowledge%20Base%20Import/Screenshot+2023-12-05+235601.png)](https://downloads.intercomcdn.com/i/o/901808218/137119e634794425e33a0fac/Screenshot+2023-12-05+235601.png?expires=1774458900&signature=97f75880536bfbd56ffe3cd262e40c2f7af69920a8b3d6af6f9a742d12e03aac&req=fSAmHsl2n4BXFb4f3HP0gAaJsouzub5JiA8%2Fu7%2F9%2F6MVfkUl9GHllLem6PQZ%0A1zwTMP%2B0nIcNP7wWXA%3D%3D%0A)   There are two ways to create your scanning admins list - by [manually creating individual admins](https://147525920.hs-sites-eu1.com/knowledge-base/add-session-admins-individually-noodle-live-help-center?hsLang=en-gb) or by using the bulk import option. Let's look at bulk uploading admins in more details below. ### Download Upload Template Prior to uploading your session admin list in bulk, as a first step, please download the upload template from the system. 1\. Navigate to the "**Scanning Admins**" section under your event. 2\. Click the “**Download Upload Template**” button available in the “**Quick Actions**” menu. [![](https://help.noodlelive.com/hubfs/Knowledge%20Base%20Import/image-Mar-25-2026-04-44-50-8580-PM.png)](https://downloads.intercomcdn.com/i/o/816521966/6fc449f64b50cf34c455eacd/image.png?expires=1774458900&signature=ec9473872f118063ae16a166e8b1300d4f37db4ab865704195495a5d6c222d6a&req=fCEhE8t%2FlIdZFb4f3HP0gGEvd2ywm1A9g1yiIajPfLwjF2gv60pHWuwGH31S%0AuoH8J5VC3rEZwfeJcA%3D%3D%0A) 3\. An excel template file, containing all relevant session admin fields, will be automatically downloaded to your computer. [![](https://help.noodlelive.com/hs-fs/hubfs/Knowledge%20Base%20Import/image-Mar-25-2026-04-44-54-3300-PM.png?width=308&height=131&name=image-Mar-25-2026-04-44-54-3300-PM.png)](https://downloads.intercomcdn.com/i/o/816522346/f15ad70808c0dc46b3c779fc/image.png?expires=1774458900&signature=43df8c1ce21620b0b6c0ddc10c0011eea0ccd1f6792cd34e4d14f264dbbbabc0&req=fCEhE8t8noVZFb4f3HP0gHR6YVQdTC9enzHbtvhvBzCJ%2B%2BjAr0TzMZ9ytXOM%0A4gD5DoCwJHMH2XNeEA%3D%3D%0A)   4\. Open the file and follow the instructions on the front page to populate the template. [![](https://help.noodlelive.com/hubfs/Knowledge%20Base%20Import/image-Mar-25-2026-04-45-01-3805-PM.png)](https://downloads.intercomcdn.com/i/o/816522732/c93b28e9d930ad5ab9cf5f4f/image.png?expires=1774458900&signature=d8385d0793c45ab480b530341f2d44846431f07bb2481a69d75f1bac8ac5409d&req=fCEhE8t8moJdFb4f3HP0gChFBQyp8qNlONKcn0%2FT78cPs72Gg2KHFZkpQeqN%0AnfeYVpIC2PDU8LVLeA%3D%3D%0A) 5\. Fill out the session admins details *(mandatory details are marked with the **\*** symbol)*: - **Admin First Name** - the first name of the session admin. - **Admin Surname** - the last name of the session admin. - **Admin Email** - the email address of the session admin. [![](https://help.noodlelive.com/hs-fs/hubfs/Knowledge%20Base%20Import/image-Mar-25-2026-04-45-04-2815-PM.png?width=478&height=74&name=image-Mar-25-2026-04-45-04-2815-PM.png)](https://downloads.intercomcdn.com/i/o/816523491/d06cc018b59d2955e5d8ea93/image.png?expires=1774458900&signature=050a74d8002151b556cbdb89c4481cc796bd6cc7e88fee667f81a2aac641a960&req=fCEhE8t9mYheFb4f3HP0gEZ6O9KkHbzhmivDdNReBfJPr5yObAVgG3WNlyM6%0AqLFgQ83Xynv4Ofb1Ew%3D%3D%0A)   6\. Once the list has been completed, save the file and proceed to the next section to import your session admin list. ### Import Session Admins Once you have populated the session admins template file, please proceed as follows: 1\. Click on the “**Import Session Admins**” button under the “**Quick Actions**” menu. [![](https://help.noodlelive.com/hubfs/Knowledge%20Base%20Import/image-Mar-25-2026-04-45-10-9744-PM.png)](https://downloads.intercomcdn.com/i/o/816524195/e2d110bc52b40327898e1969/image.png?expires=1774458900&signature=f8ea0d3fb3026ac9e8a456fad7b063d230ea101e59021b99683919571baf9b67&req=fCEhE8t6nIhaFb4f3HP0gOnr5weomc9%2BGQToGyfwK%2Bxidy1fQ8EIDpS%2Fl3VO%0Amwq1FWQGzn8BGCA6Gg%3D%3D%0A) 2\. In the pop-up window, click on “**Choose File**”. [![](https://help.noodlelive.com/hubfs/Knowledge%20Base%20Import/image-Mar-25-2026-04-45-14-8245-PM.png)](https://downloads.intercomcdn.com/i/o/816524629/e864754b942adf7a36219dcc/image.png?expires=1774458900&signature=f49c225bf3a329009817c352048bda3086f9da94efbf7db86d9bb565436e2515&req=fCEhE8t6m4NWFb4f3HP0gLRxO7A8ow3jWI3%2BcCjtqzbAbDYwe9wyIx21eVgw%0A4zkAuE8rXS2Hd8utcA%3D%3D%0A) 3\. Locate and select the session admins file on your computer. [![](https://help.noodlelive.com/hubfs/Knowledge%20Base%20Import/image-Mar-25-2026-04-45-19-6862-PM.png)](https://downloads.intercomcdn.com/i/o/816524743/25397256c7f21e68aa79929a/image.png?expires=1774458900&signature=68e7e0ba6cebee0e3596b11484143d510f75f9d1795d95f3b716a96294ca54fa&req=fCEhE8t6moVcFb4f3HP0gP%2BbgBWGmAVA5Fwwwb3qJVAy%2B8JLSRhUl8VluPG%2F%0ACsPSmkiiLZI8EXUGrg%3D%3D%0A) 4\. Click on the “**Save**” button at the bottom of the window. 5\. Upon successful import: - A success message will be displayed at the top of the page. [![](https://help.noodlelive.com/hubfs/Knowledge%20Base%20Import/image-Mar-25-2026-04-45-24-6476-PM.png)](https://downloads.intercomcdn.com/i/o/816525194/33c824b7b41e7f6249f95119/image.png?expires=1774458900&signature=6fe8d2bdb17a44843168ee05dc4a9d69b662a89446ee3fd809a08b5a0b326bbb&req=fCEhE8t7nIhbFb4f3HP0gCaLdUKS7CmC71wt7NkL%2F4e6kR8n3VQtl5StZ61F%0APd%2BFxtr60GVpGsez5g%3D%3D%0A) - The processed file will be added to the “**Session Admins Imports**” section on the page. [![](https://help.noodlelive.com/hubfs/Knowledge%20Base%20Import/image-Mar-25-2026-04-45-32-0681-PM.png)](https://downloads.intercomcdn.com/i/o/816525698/a69a5b5e13a676b72b3efdc1/image.png?expires=1774458900&signature=e7cce09406a8660bbdb9f4aeaa9b0fd692eaea3d39fbfe21a9f0622df3e7f618&req=fCEhE8t7m4hXFb4f3HP0gBX5wsWQanOFgVhXFfU%2FVk1TaUlhthQtuI37kct7%0Ac3rTLSqmq8oBFdwuRQ%3D%3D%0A) - You will also receive a confirmation email with a summary of the processed data. [![](https://help.noodlelive.com/hubfs/Knowledge%20Base%20Import/Screenshot+2023-12-06+000234.png)](https://downloads.intercomcdn.com/i/o/901812002/003c4327d7a1d3a0b1db4ebb/Screenshot+2023-12-06+000234.png?expires=1774458900&signature=7aa507ebd7774514a2c447a48543cce98315727fdf576df3465c32cec05a22a3&req=fSAmHsh8nYFdFb4f3HP0gAS%2BJXif26ZcALHcWuFasjszvfa1Do3Jd22FCBvD%0ASBGuf2R7qVsurEIaMA%3D%3D%0A) All newly created session admins will now be available under the “**Session Scanning Admins List**” at the bottom of the page. [![](https://help.noodlelive.com/hubfs/Knowledge%20Base%20Import/Screenshot+2023-12-06+000326.png)](https://downloads.intercomcdn.com/i/o/901812619/ebee77db7289bd0e4d0a12ca/Screenshot+2023-12-06+000326.png?expires=1774458900&signature=4e249e857c9ff1e3c10065ed910554efa1d9bbbd0f2c279e87124e599be56126&req=fSAmHsh8m4BWFb4f3HP0gKWEcYq%2FMXCxUEIRRCygV5KXhz6HEOI%2FK2CLQdKh%0ANGmwi%2FbLBGLwa6z%2BKg%3D%3D%0A)   - [Learn more about exporting and editing session admins](https://147525920.hs-sites-eu1.com/knowledge-base/editing-exporting-admins-noodle-live-help-center?hsLang=en-gb) - [Noodle Live Offering](https://help.noodlelive.com/noodle-live-offering?hsLang=en-gb) - [Getting started](https://help.noodlelive.com/getting-started?hsLang=en-gb#main-content) - [Event Management](https://help.noodlelive.com/getting-started?hsLang=en-gb#event-management) - [User Management](https://help.noodlelive.com/getting-started?hsLang=en-gb#user-management) - [Overview & Navigation](https://help.noodlelive.com/getting-started?hsLang=en-gb#overview-navigation) - [Badging Product](https://help.noodlelive.com/badging-product?hsLang=en-gb) - [Session Scanning](https://help.noodlelive.com/session-scanning?hsLang=en-gb#main-content) - [Session Groups](https://help.noodlelive.com/session-scanning?hsLang=en-gb#session-groups) - [Session Assignment](https://help.noodlelive.com/session-scanning?hsLang=en-gb#session-assignment) - [Managing Session Admins](https://help.noodlelive.com/session-scanning?hsLang=en-gb#managing-session-admins) - [Agenda & Location Management](https://help.noodlelive.com/session-scanning?hsLang=en-gb#agenda-location-management) - [Session Scanning Setup](https://help.noodlelive.com/session-scanning?hsLang=en-gb#session-scanning-setup) - [Lead Capture](https://help.noodlelive.com/lead-capture?hsLang=en-gb#main-content) - [Managing Exhibitors](https://help.noodlelive.com/lead-capture?hsLang=en-gb#managing-exhibitors) - [Lead Capture Setup](https://help.noodlelive.com/lead-capture?hsLang=en-gb#lead-capture-setup) - [Scanning Application](https://help.noodlelive.com/scanning-application?hsLang=en-gb) - [Analytics](https://help.noodlelive.com/analytics?hsLang=en-gb) - [Event Management](https://help.noodlelive.com/event-management?hsLang=en-gb) - [Event Consumables](https://help.noodlelive.com/event-consumables?hsLang=en-gb) - [Event Hardware](https://help.noodlelive.com/event-hardware?hsLang=en-gb#main-content) - [Printers Settings](https://help.noodlelive.com/event-hardware?hsLang=en-gb#printers-settings) - [Printing Software](https://help.noodlelive.com/event-hardware?hsLang=en-gb#printing-software) - [Releases & Updates](https://help.noodlelive.com/releases-updates?hsLang=en-gb) - [FAQ](https://help.noodlelive.com/faq?hsLang=en-gb) [![nl-kb-1](https://help.noodlelive.com/hs-fs/hubfs/nl-kb-1.png?width=240&height=30&name=nl-kb-1.png "nl-kb-1")](https://help.noodlelive.com/?hsLang=en-gb) [mailto:hello@noodlelive.com](mailto:hello@noodlelive.com) © Noodle Live 2026